State Department Authentication

U.S State Department Authentication & Apostille

Requirements for other documents include:

  • Must be certified with a stamp or seal by a notary public
  • Must be certified by the clerk of court from the county in which the notary is commissioned
  • Must be certified by the Secretary of State from the state in which the document was executed
  • Documents from the District of Columbia must be certified by the Government of the District of Columbia Notarial Section
  • Note: the document doesn’t have to be certified by the clerk of court from the county in which the notary is commissioned if the Secretary of State will certify directly to the notary.

Requirements for state and local documents include:

  • The original or certified document must include the raised and/or stamped seal of the court or department of vital records.
  • Must be certified by the Secretary of State from the state in which the documents were issued. The Secretary of State will certify to the official signing the document under the Seal of the State.

You should expect delays for pending and recently submitted requests to the Vital Records Office due to public health measures to prevent the spread of COVID-19. We are currently in Phase 2 of our three-phase reopening plan. 

  • Company bylaws
  • Powers of attorney
  • Trademarks
  • Diplomas
  • Treaties
  • Warrants
  • Extraditions
  • Agreements
  • Certificates of good standing
  • Courier letters

You should expect delays for pending and recently submitted requests to the Vital Records Office due to public health measures to prevent the spread of COVID-19. We are currently in Phase 2 of our three-phase reopening plan. 

Documents That Need Department Of State Authentication

  • Company bylaws
  • Powers of attorney
  • Trademarks
  • Diplomas
  • Treaties
  • Warrants
  • Extraditions
  • Agreements
  • Certificates of good standing
  • Courier letters

If you are looking to authenticate your documents, and need them done by the U.S State Department, then you came to the right place! We can help you translate, notarize, apostille, and Authenticate your documents so they can be accepted overseas!

Department Of State Apostille Services

How Do I Get Documents Apostille’d

Documents originating from the State of Massachusetts are processed directly from the Massachusetts Secretary of State’s office. Please note that your documents will receive an Apostille from the State of Massachusetts. We have been serving the Andover, Acton, Billerica, Chelmsford, Boston, Quincy, Lowell, Worcester, Lawrence, Methuen, Haverhill, Dracut, Waltham, Wilmington, Worcester, Fitchburg, Lynn,

  • Processing time: 1-3 business days (Estimated)
  • Cost: As low as $95 for each apostille.
  • Return Shipping: Priority Mail, FedEx, UPS Overnight (*) Additional Fee Applies
  • Office Hours: 9 am – 5 pm Monday – Friday
  • Customer Support: 978-851-0199
  • Upload Document to secure email: info @ hiremobilenotary.com (Remove Spaces)

An individual may receive the requisite certification by coming in-person to our office at 1215 Main St, Suite 115 in Tewksbury MA 01876, or by mailing the necessary documents to that address. The Apostille process can take 24 to 72 Hrs. and you may either pick up your documents at our office or arrange for FedEx delivery.

I had some foreign documents that needed to be translated and Apostilled so I can send them to my government overseas. I am so happy to recommend this service. They were so helpful and affordable. I paid for express service and I received my documents back in 24 Hrs! A++ for service. Thank You

Robert Lama | Lowell MA

How To Get Started On Your Apostille

1. What Is The State & Country:  These are two of the most important questions we will need to know. Which state are the documents from or notarized in? Which Country will they be used in? Once we know the specifics, we can tell you if we can assist.

2. Gather your documents:  What kind of documents do you have? Vital (birth, death, marriage, divorce) Vital documents should be recently issued, Notarized, Corporate, Educational etc. Each state has their own rules on document age. NOTARIZED DOCUMENTS: If your documents are notarized, Massachusetts State law requires that your notary use the full notary acknowledgment or your document will likely be rejected. Sign, date and stamp is not acceptable and illegal. If your document is rejected due to a notary error you may be charged for all incurred cost.

3. Free Verification:  We recommend that you first scan and email us the document(s) for free check. We want to confirm that your document(s) are notarized correctly and to confirm the document is eligible for Apostille in Massachusetts. Contact Us here.

APOSTILLE & LEGALIZATION SERVICES

  • Mobile Notary Service.
  • FREE Document Review.
  • Expedited Apostille Service.
  • Seamless Online Submission Process.
  • Multiple Turnaround Options.
  • Pick Up In Office.
  • FedEx Shipping Options.
  • Certified Translations in 200+ Languages.

Apostille In Massachusetts

Apostilles are issued in Massachusetts by the Commonwealth of Massachusetts office with the Secretary of State, William Francis Galvin in Boston MA. All documents presented for apostille must be issued in Massachusetts. Our office will help you take the guesswork out of your next Apostille service, we can help you notarize and obtain an apostille for your documents. We can even help you get express service where the same-day delivery can get your documents back to you in hours. (*) Restrictions Apply.

Documents submitted for apostille must comply with the following guidelines:

  • All documents presented for apostille must be issued in Massachusetts.
  • Documents issued by a Justice of Peace, City/Town Clerk, or Court Clerk can be submitted for apostille.
  • In the case of notarized documents, they need to include notary signature, date, and acknowledgment, and jurat statement and must be certified by the Weekend Notary Service county clerk where the notary is registered.
  • Certificates of birth, death, and marriage need to be issued and signed by the Current State registrar of vital statistics Stanley E. Nyberg.
  • In the case of vital records keep in mind that photocopies can’t be notarized.

Massachusetts Apostille Service Made Easy!

We can translate your documents, notarize them and apply State Apostille from 50 U.S States. Delivery Can Be In 24 Hrs!

What is an Apostille?

An Apostille is a document issued only by the Massachusetts Secretary of the Commonwealth that verifies the authenticity of the signature on the document; the capacity in which the person signing the document acted; and the identity of any stamp or seal affixed to the document. The Apostille is a specific form of authentication for countries that participate in the Hague Convention of 1961.


What is a Certification of Appointment?

A Certification of Appointment certifies that the individual who performed the notarization was appointed to a Notary Public Commission at the time of notarization and is a qualified Notary Public in the State of Massachusetts. To have your documents translated and Apostille, please give us a call at (978)851-0199 or contact us here

Documents We Apostille

  • Driving Record (DMV)
  • College Diploma
  • GED Diploma
  • School Transcript
  • Birth Certificate
  • Death Certificate
  • Marriage Certificate Social Security letter
  • Certificate of Naturalization
  • Certificate of Citizenship
  • Divorce Decree
  • Single Status Affidavit
  • Notarized Copy of Your Original Document
  • Background Check
  • FBI Background Check IRS Form 6166
  • Copy Of U.S. Passport
  • Travel Consent Letter
  • Car Title – DMV Record
  • Federal Government Document
  • U.S. State Document
  • U.S. Corporate Document
  • Certificate of Free Sale
  • Certificate of Good Standing

Countries Not Included In Hague Apostille

The following countries listed below are not members of the Hague Apostille Convention and any document requested by these countries will receive a certification. Please note that some of the countries listed below may require additional legalization by a Consulate or Embassy office.

Afghanistan, Algeria, Angola, Bangladesh, Benin, Burkina Faso, Burma Myanmar, Cambodia, Cameroon, Canada, China, Congo Republic, Congo Democratic, Ivory Coast, Cuba, Egypt, Eritrea, Ethiopia, Ghana, Guinea, Haiti, Indonesia, Iran, Iraq, Jamaica, Jordan, Kenya, Kuwait, Laos, Lebanon, Libya, Madagascar, Malaysia, Mali, Mauritania, Mozambique, Myanmar Burma, Nepal, Niger, Nigeria, Pakistan, Palestine, Qatar, Rwanda, Saudi Arabia, Senegal, Sierra Leone, Singapore, Sri Lanka, Sudan, Syria, Taiwan, Tanzania, Togo, Thailand, Turkmenistan, UAE (United Arab Emirates), Uganda, Vietnam, Yemen, Zambia, Zimbabwe.

Book Apostille Service In Massachusetts

To book your notary and apostille service, please visit our dedicated portal here where you can make reservations and secure payment of the service. Please remember that making reservations online is not a guaranty of service, a separate email and SMS messages will confirm your appointment. If you have any questions about our services and availability, please call (978)851-0199

Covid-19 Notary Service Agreement

arabic-language-notary

Customer consent

In exchange for being permitted to enter the premises of Neighborhood Parcel (the “Business”), located at 1215 Main St, Tewksbury MA 01876 (the “Premises”) to receive Notary Public Service (the “Activity”), I agree to the following as described in this contract.

Customer agrees to instructions and requirements

I will follow all of the instructions of the Business while on the Premises, including wearing a face mask that covers my mouth and nose. I agree not to enter the Premises if I am experiencing symptoms of COVID-19 such as cough, shortness of breath, or fever, have a confirmed or suspected case of COVID-19, or have come in contact in the last 14 days with a person who has been confirmed or suspected of having COVID-19.

The customer assumes the risk

I am aware of the highly contagious nature of COVID-19 and the risk that I may be exposed to or contract COVID-19 by being on the Premises and engaging in the Activity.
I acknowledge that I am voluntarily entering the Premises to engage in the Activity with knowledge of the danger involved. I hereby agree to accept and assume all risks of personal injury, illness, disability, or death related to COVID-19, arising from my being on the Premises or engaging in the Activity, whether caused by the negligence of the Business or otherwise.

Customer releases our company from liability

I hereby expressly waive and release any and all claims, now known or hereafter known, against the Business and its owners, employees, affiliates, and officers, on account of injury, illness, disability, or death arising out of or attributable to my being on the Premises or engaging in the Activity and being exposed to or contracting COVID-19, whether arising out of the negligence of the Business, its owners, employees, affiliates, officers, or otherwise.

Mobile Notary During Covid-19

Mobile Notary Service in Boston MA area, making house calls, hospital visits and Nursing Homes Stops. We help you notarize your Arabic, French Language documents, mortgages, wills, and health proxies for as low as $79.95. Click or call 978-851-0199, Visit us online to book your service appointment here: https://hiremobilenotary.com

Notary Service During Covid-19 Pandemic

We live in a new world! Covid-19 / Corona Virus has devastated our economy and we are now re-opening and taking every precaution possible to minimize the risk on our clients and notary agents. We do follow the latest CDC guidelines and the Massachusetts Phase re-opening, we ask that you cooperate with us to minimize the infection risks while getting your documents notarized.

Our Covid-19 Protocol Includes but not limited to:

  • Maintain social distancing of 6 Ft minimum if all possible during the service.
  • Wear a face mask and any available PPE, such as gloves, eye protection, etc.
  • Our staff will be wearing a medical face mask and proper PPE.
  •  When items are passed between the signer and Notary, one person should place the item in a neutral area and then step back and provide a safe distance to allow the other person to pick it up.
  • The signer should sign in the appropriate journal entry through a window or doorway in direct line of sight of the Notary.
  • We use a hand sanitizer before and after every service.
  • We can decline an assignment if we feel the environment would put you and our staff at risk in any way.

Weekend Notary Service

Weekend Notary is a thing now because life is busy! Let’s face it, there isn’t enough time in the week to do everything you have to do. Deadlines, busy schedule, multi-tasking and more! As the world changes business never closes. Local notaries operate on a strict banker’s hours: 9 AM to 5 PM schedule, but when you need a weekend notary, it is often a challenge! But, you are in the right place. We conduct mobile notary service on Saturdays and Sundays but you must make reservation as availability is often limited.

When you want a weekend notary, our notaries can provide you with the most reliable service at your house, office, Nursing Home, or Hospital.  Whether it’s a Saturday afternoon or early Sunday morning we can be there to help notarize your time-sensitive documents. We can even print the documents, get them notarized and overnight them to anywhere you want!

Mobile Notary For Saturdays, Sundays

We know that you are busy and Monday to Friday is just not enough time to do what you want to do! That is why we offer weekend notary service. If you need Notary Service On Saturdays Or Sundays, you can call us or book online. Our Weekend Notary Service is subject to availability. Call Us Today (978)851-0199

.. My bank finally sent me my mortgage packet. The problem is that I work Monday to Friday and I had no time to get the documents notarized. My only hope was a weekend service. Luckily this company was on the top of all the recommendations and the most reliable in Newton MA. I am pleased to recommend them for all last minute notary service mostly on the weekends.

Stephen Wu | Newton MA

BOOK YOUR WEEKEND NOTARY TODAY

We work 7-days a week because we know that we are all busy! Monday to Friday is sometimes not enough time to do everything you want to do! (*) subject to confirmation & availability

I-9 Employment Verification Notarization Service

Our Notary Agents do have a lot of experience filling out financial and legal documents, that is why most employers prefer a Notary Public to verify the documents and sign off on the I-9 Form. No notary seal or stamp is required on the form. This process will require skillful and experienced agent to conduct the employment verification process, employers can face stiff fines for incomplete I-9 forms.

I9-Form-Notary-Service

How Do I Notarize My I-9 Form

Out of State employers are often presented with a challenge to meet the Employment Verification requirements and to comply with the the U.S Immigration Laws. Since the New Hire is in remote location, they often need a trustworthy and credible party to verify that the employee has the right to work in the U.S and to verify his actual Identity Documents and record them on the I-9 and complete section 2 of the form.

Some employer will need someone to complete the I-9 digitally via their Secure Human Resources portal. Our company can help with this process for a fraction of the cost to fly the employee to the headquarters for orientation! We currently service the following towns and cities: Andover, Acton, Bedford, Billerica, Boston, Burlington, Chelmsford, Concord, Dracut, Gardner, Framingham, Haverhill, Lowell, Lawrence, Leominster, Marlboro, Methuen, North Andover, Peabody, Revere, Reading, North Reading, Stoneham, Tewksbury, Tyngsboro, Waltham, Wilmington, Woburn, Worcester MA.

Our Notary Agents do have a lot of experience filling out financial and legal documents, that is why most employers prefer a Notary Public to verify the documents and sign off on the I-9 Form. No notary seal or stamp is required on the form.

Notarize My I-9 Form

Congratulations on the new job! We will be happy to help you complete the verification of the I-9 Employment Form. For Your Convenience, you can book and pay for your service ahead of time!

French Documents Notary Service

If you have a document written in French that needs to be notarized in front of a Notary Public, then you came to the right place. We can help you notarize your French documents and seal them so you can use them overseas. Our staff is fluent in French and can often help you get your documents printed from a thumb drive or email attachments. You will have two choices when it comes to getting your signature witnessed and your documents notarized: In-office visit or schedule a traveling Notary Agent to visit you at work, home or public place.

Si vous avez un document écrit en Français qui doit être notarié devant un notaire public, alors vous êtes venu au bon endroit. Nous pouvons vous aider à notarier vos documents Français et les sceller afin que vous puissiez les utiliser à l’étranger. Notre personnel parle couramment Français souvent vous aider à faire imprimer vos documents à partir d’une clé USB ou par email. Vous aurez deux choix lorsqu’il s’agit d’obtenir votre signature témoin et vos documents notariés: Visite en bureau ou un agent notaire vous rendre visite au travail, à la maison ou au lieu public.

French Notary In Boston MA

French Document Apostille Service

Some of the courts in Europe will require you to get your notarized documents apostilled so they can be verified overseas. Neighborhood Parcel can make the process simple, we can handle both processes for you. First you need to schedule an appointment to notarize your French documents, then we can have your documents verified and Apostilled by the State Of Massachusetts. For your convenience, we can also mail the documents to you or any address in Europe via FedEx or DHL.

Before you schedule your appointment

  • We suggest you don’t sign or date the document, it must be signed and dated in the presence of a Notary Agent.
  • Make sure you have all the pages of the document(s) being signed, not just the signature page.
  • Make sure all document signers have state-acceptable ID.
  • Apostille service is subject to acceptance by the Secretary Of State.

When you arrive at your appointment, the Notary will review your document(s) to determine the notarization requirements and whether we are able to complete the notarization. From start to finish, the typical appointment takes about 20 – 45 minutes.

For additional information about notary requirements in France and Europe, consult with a legal advisor, we do not offer legal or financial advices.

Get in touch

We are happy to help you with your next Notary & Apostille Service in Massachusetts.

We proudly serve the Middlesex, Worcester, Essex Counties and the following towns and cities in Massachusetts: Acton, Amesbury, Andover, Arlington, Ashby, Bedford, Billerica, Boston, Brookline, Boxford, Boylston, Cambridge, Chelmsford, Clinton, Dracut, Everette, Fitchburg, Framingham, Gardner, Georgetown, Groveland, Haverhill, Lawrence, Leominster, Lowell, Lynn, Malden, Medford, Merrimac, Methuen, Natick, Newbury, Newburyport, Newton, North Andover, North Reading, Peabody, Reading, Revere, Rowley, Salisbury, Sharon, Shrewsbury, Somerville, Stoneham, Tewksbury, Tyngsborough, Waltham, Westford, West Boylston, Wilmington, Woburn, Worcester MA.

How To Prepare For Mobile Notary

Mobile Notary is a convenient way to get your legal and medical documents notarized, it is a legal service at your doorstep seven days a week! We can send our Notary Signing agents to your office, home, hospital or nursing home to witness your signature on a variety of forms, such as Power Of Attorneys, Last Will Testimanets, Trusts, Bank Mortgages, Deeds, Health Proxies and other legal documents. Our company has been serving the Merrimack Valley community since 2007. From the beginning, our vision has always been to create a reliable agency of mobile notaries that make house-calls, hospital visits, and other traveling notary services so we can attend to every single customer often the same-day! When you’re in a rush to get your legal documents or paperwork done, you can rely on our traveling notary agents to get the job done right the first time. All of our notaries public agents are background-checked and members in good standing with the National Notary Association, so you can be comfortable meeting them in the privacy of your home, office, hospital, or any public place. Before you call to book your Mobile Notary Service, please follow these steps:


Mobile Notary Checklist

Booking Your Mobile Notary Service

To make your next appointment go smoothly and keep your legal service fees in line, we suggest that you keep the followings in mind:

  • The Signer MUST be present, have a photo ID and sign the document in front of our Notary Signing Agent.
  • The Signer Must Cognisant and aware of the document he or she is signing.
  • If witnesses are needed, you need to provide them and have them show up to witness the signature.
  • Our Traveling Notary Agents can not and will not answer any legal questions. You will need to check with your attorney.
  • Have the documents ready for signatures, clearly printed and preferably prepared by a professional.
  • Payment can be done via Cash upon service, pre-payment via an electronic invoice.

Frequently Asked Questions

If you have questions about scheduling or calling your local Mobile notary service, give us a call at (978)851-0199, our staff will be happy to answer all your questions and help you book your mobile notary service. We proudly serve the following towns and cities in Massachusetts: Andover, Acton, Arlington, Bedford, Boston, Brookline, Billerica, Chelmsford, Dracut, Fitchburg, Gardner, Haverhill, Malden, Medford, Lawrence, Leominster, Lowell, Revere, Stoneham, Tewksbury, Waltham, Westford, Woburn, Wilmington,


FAQ Notary Public

Hospital Notary Service

Our Mobile Signing Agents are often asked to perform signings in health care facilities such as hospitals and nursing homes. Because patients can be very ill, heavily medicated or otherwise impaired, notarizing their documents requires extra time, patience and compassion. Often, patients who need to sign documents have issues with alertness, positive identification, signing ability and other challenges you won’t find covered in the Notary handbook. In this setting, clients are at their most vulnerable. They may be lying down, draped in a gown and thin blanket, and not physically or mentally at their finest. In this situation, they may need significant documents notarized, such as powers of attorney, other legal and financial records.

How To Prepare For Hospital Notary

Conducting Notary service on the bedside at the customer’s hospital or nursing home is a convenient way to complete legal and financial documents without inconveniencing your loved ones into traveling to a Notary Public Office. But in order to complete the service, the person making the reservations needs to take notice of these notary requirements:

  • Healthcare Notary Service Booking Must Be Confirmed and Paid in full.
  • Documents Need to in Arabic, English or French, prepared by an attorney and legible. We cannot give you legal advice. Please consult with your attorney prior to booking service.
  • The signer needs to be cognizant and aware of what they are signing.
  • The signer must have a valid photo id.
  • The customer must sign the document in front of our agent.

Hospital Notary Service in Lowell, Dracut, Billerica, Chelmsford, Tewksbury, Andover, Wilmington, Woburn, Gardner MA, Lawrence, Methuen, Haverhill, Fitchburg MA

Our Mobile Notary Services provides a wide range of professional notary public services for employees, patients and their family members in Massachusetts hospitals and Nursing Homes. There are many situations that may require the services of a mobile notary public, such as the validation of important documents before they can be used legally or verifying the identity of persons acting on behalf of a patient. Our services are fast and reliable 7-days a week and after hours. We do not waste time when addressing our client’s needs because we know urgency is usually a critical factor when a person is in Andover, Billerica, Burlington, Dracut, Fitchburg, Gardner, Lowell, Lawrence, Methuen, Tewksbury, Wilmington, or Woburn hospital in Massachusetts.

Documents Can We Notarize In Massachusetts Hospitals?

We have decades of experience in notarizing, authenticating, and serving as a witness for the following documents:

  • Notarization of power of attorney documents
  • Quitclaim deeds, property transfer and estate sales
  • Last will and testament notarization
  • Health care proxies
  • Notarization of letters for social security administration and pensions
  • Sworn statements and affidavits
  • Notarization of documents for workers compensation
  • Notarization of documents for disability
  • And more

If you need to speak to a notary about specialized in serving patients and their families in hospitals? Call Our Mobile Notary Service today! We will be happy to answer your questions and provide quick, courteous mobile notary service. Call (978) 851-0199 now!

*NOTE: Notary fees are established pursuant to Massachusetts law and a reasonable travel fee as agreed upon between the parties prior to the appointment. Travel fee adjusted for distance and service time.